Why 200+ UK Clubs Trust Bowlr for Membership Management

Managing memberships shouldn't be difficult – but for many clubs, it is.

Bowls clubs have long relied on spreadsheets, paper records, and generic software to track memberships, payments, and bookings. These outdated methods can often lead to lost records, missed renewals, and poor communication. These typically contribute to administrative headaches, frustrated club administrators and members.

At Bowlr, we believe that membership management should be simple, structured, and stress-free. That's why 200+ UK clubs use our membership management system. It's a purpose-built solution made for the unique needs of bowls clubs. Bowlr takes care of subscriptions, rink bookings, and club communications. So administrators can concentrate on running the club rather than dealing with paperwork.

If you'd like to learn more, why not call us on 01202 684400? We'd be happy to answer your questions and talk you through everything Bowlr has to offer, so don't hesitate to get in touch!

What Makes Our Membership Management System Effective?

A Complete Membership Database

Managing hundreds of club members requires an efficient, structured system. Bowlr provides a secure, centralised database where clubs can...

Store and organise all member details, including contact information, subscription status, and payment history. Keeping records in multiple places leads to errors and duplication. Bowlr ensures that all information is easily accessible, eliminating confusion and mismanagement.
Categorise members into relevant groups such as full members, juniors, honorary, life members, etc. This makes it easy to filter members by status, enabling targeted communication and tailored engagement strategies.
Ensure compliance with UK data protection laws by using role-based access control. Only designated administrators can update sensitive details, preventing unauthorised changes and ensuring that member data remains secure.

Automated Subscription & Payment Management

Late renewals and unpaid fees create financial instability for clubs. Bowlr removes these challenges by...

Automating renewal reminders so that members receive timely notifications before their subscriptions expire. Manual reminders often go unnoticed, leading to membership lapses and lost revenue. Automated alerts ensure that members stay active without needing constant follow-up.
Tracking subscription payments in real-time. Allows administrators to see who has paid, who is overdue, and who needs a final reminder. This reduces errors in financial reporting and eliminates the need for complicated spreadsheets.
Integrating with UK payment gateways ensures fast and secure transactions. Members can pay their fees online, which reduces cash payments and makes managing finances easier.

Rink & Competition Booking System

Rink scheduling is a key part of club operations, but manual systems are prone to double bookings and miscommunication. Bowlr prevents these issues by...

Allowing members to book rinks online, providing real-time availability updates. This eliminates confusion and ensures that bookings are accurate and up to date.
Automating fixture scheduling so leagues and competitions run smoothly. Clubs can set up match schedules, tournament brackets, and automatic results tracking in one place.
Reducing admin workload by removing the need for phone reservations and paper-based booking logs. Members can check availability instantly, avoiding unnecessary delays and errors.

Member Communication & Engagament

Keeping members informed is critical to club retention. Bowlr offers...

Bulk email notifications for subscription renewals and upcoming events. Relying on noticeboards or word-of-mouth often leads to miscommunication. A digital system ensures that all members receive updates instantly.
Targeted messaging for members, committees, teams, or specific groups. This enables clubs to send updates just to the relevant members. It helps prevent all members from being overwhelmed with extra information.
A built-in digital noticeboard for club announcements. Members can access updates anytime, ensuring that important information is never lost.

Letter Generation

Why waste time writing out letters when you can generate them with just a click?

Bowlr gives you the ability to edit letter templates for sending renewal reminders, payment notices, or any other letter you may wish to send out. These templates can be automatically customised with each group’s contact information, freeing up valuable time for your admin team.

A Smarter Way to Run Your Club

Bowls clubs across the UK are moving away from outdated systems and adopting smarter digital solutions. The right membership management software does more than save time. It ensures smooth operations, promotes financial stability and improves your engagement with members. Bowlr gives your club everything it needs in a straightforward system made just for bowls administrators. Don't let antiquated processes hold your club back. Take the next step today and find out why 200+ UK clubs have already made the switch.

Call 01202 684400 or book your free demo with no upfront costs or hassle.

Frequently Asked Questions

What is a membership management system, and why do bowls clubs need one?

A membership management system helps clubs track member details, subscriptions, and payments. It also makes operations easier, like rink bookings and scheduling competitions. Bowls clubs benefit as they reduce admin time, automate renewals, and improve communication. Manual processes can lead to errors, missed payments, and poor record-keeping. A dedicated system like Bowlr ensures all club information is centralised, secure, and easy to manage. This allows administrators to focus on growing their club rather than handling paperwork.

How does Bowlr simplify membership renewals and payments?

Bowlr simplifies membership renewals by sending reminders before subscriptions end, resulting in fewer missed payments. It also includes a real-time payment tracking system. This helps administrators track which members have paid and who still owe fees. The platform integrates with secure UK payment systems so members can pay online without hassle. This lowers the need for manual follow-ups and enhances financial stability. Clubs can focus on giving their members a great experience instead of chasing late payments.

Can members book rinks and competitions online using Bowlr?

Yes, Bowlr offers an online booking system. This system lets members book rinks and enter competitions from any location. It updates availability in real-time, preventing double bookings and scheduling conflicts. Members can also view upcoming fixtures and match results – all in one place. This cuts out phone reservations, rink diaries, sign-up sheets, and manual scheduling. As a result, club operations are smoother and more efficient for everyone, from players to administrators.

Is Bowlr's membership management software compliant with UK data protection laws?

Yes, Bowlr is fully GDPR-compliant. All member information, financial data, and communications are stored safely and kept secure. The system uses role-based access control. This means only authorised club administrators can handle sensitive data. All information is encrypted and backed up, reducing the risk of data breaches or accidental loss. According to the ICO, clubs handling member data must follow strict data protection regulations. Bowlr ensures compliance, helping clubs avoid fines and maintain member trust.

How does Bowlr compare to generic membership management software?

Unlike generic membership management software, Bowlr is explicitly designed for bowls clubs. It offers features such as rink booking, competition management and automated membership renewals. These are things that standard systems usually don't provide. It has also been approved by Bowls England and the EIBA, ensuring that it meets the unique needs of UK bowls clubs. Many generic systems need a lot of customisation. This makes Bowlr the best choice for clubs that want to simplify their operations without added complexity.

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