MEMBERSHIP MANAGEMENT MODULE

A Complete Membership Database

Managing hundreds of club members requires an efficient, structured system. Bowlr provides a secure, centralised database where clubs can . . .

• Store and organise all member details, including contact information, subscription status, and payment history. Keeping records in multiple places leads to errors and duplication. Bowlr ensures that all information is easily accessible, eliminating confusion and mismanagement. 
• Categorise members into relevant groups such as full members, juniors, honorary members, and life members. This makes it easy to filter members by status, enabling targeted communication and tailored engagement strategies. 
• Ensure compliance with UK data protection laws by using role-based access control. Only designated administrators can update sensitive details, preventing unauthorised changes and ensuring that member data remains secure. 

Automated Subscription & Payment Management

Late renewals and unpaid fees create financial instability for clubs. Bowlr removes these challenges by . . . 

• Automating renewal reminders so that members receive timely notifications before their subscriptions expire. Manual reminders often go unnoticed, leading to membership lapses and lost revenue. Automated alerts ensure that members stay active without needing constant follow-up.
• Tracking subscription payments in real-time. Allows administrators to see who has paid, who is overdue, and who needs a final reminder. This reduces errors in financial reporting and eliminates the need for complicated spreadsheets.
• Integrating with UK payment gateways ensures fast and secure transactions. Members can pay their fees online, which reduces cash payments and makes managing finances easier.

Rink & Competition Booking System

Rink scheduling is a key part of club operations, but manual systems are prone to double bookings and miscommunication. Bowlr prevents these issues by . . .

• Allowing members to book rinks online, providing real-time availability updates. This eliminates confusion and ensures that bookings are accurate and up to date.
• Automating fixture scheduling so leagues and competitions run smoothly. Clubs can set up match schedules, tournament brackets, and automatic results tracking in one place.
• Reducing admin workload by removing the need for phone reservations and paper-based booking logs. Members can check availability instantly, avoiding unnecessary delays and errors.

Member Communication & Engagament

Keeping members informed is critical to club retention. Bowlr offers . . .

• Bulk email and SMS notifications for match results, subscription renewals, and upcoming events. Relying on noticeboards or word-of-mouth often leads to miscommunication. A digital system ensures that all members receive updates instantly.
• Targeted messaging for committees, teams, or specific groups. This enables clubs to send updates just to the relevant members. It helps prevent all members from being overwhelmed with extra information.
• A built-in digital noticeboard for club announcements. Members can access updates anytime, ensuring that important information is never lost.

Letter Generation

Why waste time writing out letters when you can generate them with just a click?

Bowlr gives you the ability to upload letter templates for sending renewal reminders, payment notices, or any other letter you may want to send out. These templates can be automatically customised with each group’s contact information, freeing up valuable time for your admin team.